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PASMA AMM & member conference 2025

📆 17-18 September 2025

🌍 Glasgow, UK

🎟️ FREE to attend

🌟 Members only

Join us at this year’s AMM and conference for focused sessions on the hire industry, the future of training and the vital role manufacturers play in tower safety. PASMA members will gain insights, updates and practical tips to stay ahead in the industry and make the most of their membership. Whether you’re an instructor, training administrator, managing director, hire industry leader, or manufacturer… there’s something for everyone. 

Get your tickets

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AMM and member conference tickets include…

Annual members’ meeting

PASMA Conference 2019

Full-day conference

Lunch, refreshments & networking

Plus…

Meet the PASMA team – we’ll all be there! We’ll be around to chat during the event or you can stop by our information stand in the breakout area if you have specific questions.

Wednesday 17 September

09:30 – 10:00
📣 Annual members’ meeting

10:00 – 12:30
💬 Knowledge exchange (separate sessions for training members and the hire industry and manufacturers)

12:30 – 13:30
🥪 Networking lunch

13:30 – 16:30
💡 Manufacturer spotlight

19:30 – 00:00
🍕 The PASMA members’ mixer

Thursday 18 September

09:30 – 12:30
👩‍🏫 Instructor CPD: Delivering PASMA training the 2025 way

11:30 – 13:00
👷 Workshop: TowerSure for Hire & Assembly members

12:00 – 13:00
🤖 Workshop: Transforming training with extended reality (group A)

13:00 – 14:00
🌮 Networking lunch

14:00 – 15:00
🤖 Workshop: Transforming training with extended reality (group B)

Note: council and committee meetings also take place today.

In the evening… 

The PASMA members’ mixer

As the sun goes down, we’ll see you in the rooftop bar for a relaxed evening of pizza, drinks and stunning views over the River Clyde. The night begins with a civic reception, kindly hosted by the Lord Provost and Glasgow City Council. 

After that, our chairman Steve Booker takes the reins for an informal night of good conversation and great company. No table plan, no dress code – just good times.

Did you know? Lord Provost is the Scottish term for Lord Mayor. They are the civic head of the council and also the Lord Lieutenant (the King’s representative) in Glasgow.

FAQs

The AMM and member conference will take place in the Meeting Academy at the SEC Centre, which is part of the Scottish Event Campus (SEC). Address: Exhibition Way, Glasgow, G3 8YW.

 

That evening, we’ll move to the Radisson RED Glasgow for the members’ mixer, held in the rooftop Red Sky Bar. The following day’s meetings and workshops will also take place at the hotel. Address: 25 Tunnel Street, Finnieston Quay, Glasgow, G3 8HL.

 

These two venues are just a short walk (0.3 miles) away from each other.

 

For instructors attending the CPD event, PASMA will provide a free coach to take you from the Radisson RED to Highreach Training in Hillington, and back again in time for lunch. We encourage you to use this service. For anyone making their own way there, the address is: Unit 27 Northpoint, 30 Edison Street, Hillington, Glasgow, G52 4JW.

We chose our conference venues with convenience and sustainability in mind. Both the SEC and Radisson RED are easily accessible by public transport, but also have parking for those who need it. There's a lot of very helpful travel information on the SEC website and Visit Glasgow website and we’ve also included general travel advice below, organised by mode of transport.

 

Train:

If you travel to Glasgow by train, you’ll probably arrive at either Central or Queen Street. From there, it’s an easy journey to Exhibition Centre, the SEC’s own dedicated railway station. There are direct trains from Central, but if you’re coming from Queen Street, you’ll make a change at Partick (although you might find it quicker to walk to Central). More info >>

 

Our conference delegates are entitled to a great value Conference Rover ticket, which lets you travel around the city centre of Glasgow by rail for five days for just £5. Simply show your PASMA booking confirmation email at the station.

 

Bus:

Buses leave from Buchanan Bus Station in the city centre. The X19 Stagecoach service stops on Finnieston Street, which is a few minutes’ walk to the SEC and Radisson RED. Use Traveline Scotland to plan your journey or visit the SEC website for more info. Also, First Bus has a handy guide to bus travel around the SEC Centre.

 

Walk:

The venue is around 1.5 miles from Central Station. If we’re enjoying that fabulous weather Glasgow is famous for, it’s not a bad riverside walk for those who are able. You could even catch some of the City Centre Mural Trail artworks on your way! More info >>

 

Bike:

The venue is located on National Cycle Route 75, which runs alongside the River Clyde. There is a Nextbike station outside the SEC, as well as a covered cycle rack. If you bring an E-bike or E-scooter to the SEC, it must be stored in the bike shelter which is located outside the Clydebuilt bar & restaurant, across from the Armadillo. More info >>

 

Air:

The nearest airport is Glasgow Airport. If you’re flying into town, you can take a bus or taxi to your destination. More info >>

 

Taxi:

 

Car:

The SEC is conveniently located for drivers, just off the M8 motorway. We recommend you take note of:

 

  • The car parking arrangements at the venue (see below)
  • The location of the Glasgow’s Low Emission Zone – the venues are outside the zone, but you should keep it in mind when planning your route, if your vehicle does not meet the emissions requirements
  • The availability of electric vehicle charging points (you might find the ChargePlace Scotland website helpful for this)

 

More info on arriving by car >>

 

Getting to Glasgow

The Visit Glasgow website has advice on arriving by train, sea, road or air. 

Yes, parking is available at all venues.

 

Scottish Event Campus (SEC):

  • Multi-storey, 10 Stobcross Street, Glasgow, G3 8GS
  • 1,600 spaces
  • £12 for up to 12 hours
  • Accessible parking on levels 0-4
  • Electric vehicle charging points available
  • More info: SEC website

 

Radisson RED Glasgow:

  • On-site
  • 70 spaces
  • £6 per night (this is a discounted rate for our delegates - to qualify, you must have your ticket validated at the hotel reception before you leave the car park)
  • Accessible parking spots
  • Electric vehicle charging points x2 (AC Type 1)
  • Important note: the on-site parking is behind the hotel. There's another car park in front of the hotel, which is more expensive.

 

Highreach Training (CPD event):

  • We recommend using the free coach service provided
  • The bus will leave from the main entrance of the Radisson RED Glasgow
  • If travelling independently, there is usually on-street parking available

The SEC Centre and Radisson RED are a short walk (0.3 miles) away from each other. If this is difficult for you, please let us know via your booking form and we’ll do our best to assist.

 

You can see the SEC Centre from the Radisson RED and vice versa, so you can't get lost!

 

For instructors and other members attending the CPD event, we have arranged an air-conditioned coach to take you to Highreach Training – this is free of charge. It will leave from the front entrance of the Radisson RED Glasgow. The coach company is Doig's of Glasgow and the vehicle is under 5 years old and fully Euro 6 Compliant.

No, the venues are outside the zone. However, you should keep it in mind when planning your route, if your vehicle does not meet the emissions requirements. More info on Glasgow’s Low Emission Zone >>

There sure is! If you fancy posting on social media to tell your connections what you're learning at #PASMA2025, please do! 

That's fine! You can pick and choose which bits you attend.

Yes, all main event spaces are accessible.

 

SEC Centre:

Arrive at the SEC Centre via the East entrance and then take the lift or escalator to the Meeting Academy (level 1 mezzanine). The whole event takes place in the Meeting Academy area, including conference sessions and meal service. There are also accessible toilets there.

 

There’s a lot more accessibility information available on the SEC website. You might also find the AccessAble guide helpful.

 

Radisson RED:

 

The hotel entrance can be accessed from the street via a ramp. Some event spaces are on the ground floor, and some are on the ninth floor. Events on the ninth floor are:

  • Members’ mixer (dinner & drinks)
  • Training committee meeting
  • TowerSure workshop for hire & assembly members
  • Council meeting

 

The ninth floor is accessible via a lift. There are accessible toilets there.

 

If you book an overnight stay at this hotel via PASMA, please state on your booking form if you need an accessible bedroom.

 

We recommend reading the AccessAble guide for this venue.

 

Highreach Training:

 

When you book a place at this event, please let us know if you have any accessibility requirements so we can make sure your needs are met.

 

Travel between venues:

 

The SEC Centre and Radisson RED are a short walk (0.3 miles) away from each other. If this is difficult for you, please let us know via your booking form and we’ll do our best to assist.

 

For instructors attending the CPD event, we have arranged a coach to take you to Highreach Training – this is free of charge.

We will work with our venues to make sure everything possible is done to meet your needs. To allow us to do this, please provide details of your accessibility requirements on your booking form. Please also see the following resources:

 

Our standard menus are below. This is all included with your tickets.

 

This is what we are planning to serve, but menus are always subject to change.

 

If these options are not suitable for your dietary requirements, you will be catered for separately. For more details, please see the FAQ about dietary requirements. 

 

Wednesday daytime (SEC Centre)

 

Tea, coffee and water will be available throughout the conference.

 

11:00 - mini pastries, muffins, flapjacks and fresh fruits

 

12:30 - lunch consists of:

  • Red lentil soup (vegan, gluten free)
  • Choice of sandwiches:
    • Chicken, parmesan, lemon mayo and crisp gem lettuce (homemade baguette)
    • Bacon, lettuce and tomato (artisan sourdough baguette)
    • Chickpea, houmous and pepper (wrap, vegan)
  • Choice of salads:
    • Spring peas and lemon orzo (vegan)
    • Second-chance market vegetables, couscous, preserved lemon and soft herb dressing (vegan)
    • Crispy onion, radish, chopped tomato, rosemary flatbread and lemon dressing (vegan)
  • A selection of Tunnocks biscuits

 

15:00 - brownies, cakes and cookies

 

Note: the SEC’s lunch menu is carbon labelled by Foodsteps. A is the lowest carbon footprint, with E meaning a higher environmental impact. Our soup and salads are all rated A. The chicken and chickpea sandwiches are B and the BLT is a C.

 

If you'd rather do your own thing, the Clydebuilt Bar & Kitchen is located inside the SEC Centre. There's also a Morrisons Daily, which is open from 09:00 - 16:00.

 

Wednesday evening (Radisson RED)

 

Evening (ticket holders only) - at the member's mixer, dinner will be canapes and a casual buffet that includes:

  • Vegetable spring rolls (canapes, vegetarian)
  • Mozzarella arancini with romesco dip (canapes, vegetarian)
  • Crispy haggis bon bon canapes with mustard mayonnaise (you're in Scotland after all!)
  • Black pudding sausage rolls with caramelised onion chutney (canapes)
  • Four types of pizza, including vegetarian options (simply red, angry bird, the gardener and meat pkr)
  • Steak pie (small bowls)
  • Thai green vegetable curry (small bowls, vegan)
  • Crispy breaded fish & chips (small bowls)
  • Macaroni & cheese gratin (small bowls, vegetarian)
  • Chocolate & salted caramel tart (vegetarian)

 

Thursday (Radisson RED)

 

11:00 - tea, coffee and a sweet treat

 

13:00 - lunch is a finger buffet where you can choose from:

  • Vegetable spring rolls with sweet chilli sauce
  • Mozzarella arancini
  • Chicken tikka skewers with garlic coriander dip
  • Mini fish cakes with tartar sauce
  • Fruit skewers

Yes. If you have allergies, intolerances or other dietary requirements we will liaise with the venues to ensure you are catered for and that you have the information you need to make informed choices. Just make sure to let us know about your requirements on your booking form at least 15 days before the event.

 

Here is more detailed information about how dietary requirements will be handled:

 

SEC Centre

During lunch and break times, self-service items will be labelled with a tent card that confirms if it:

 

  • Is gluten free (NGCI)
  • Is suitable for vegetarians (V) or vegans (VE)

 

There will also be a menu on each catering table with a QR code on it that you can scan for more information, including whether or not it contains any of the 14 regulated allergens. Unfortunately, it will not include a full list of ingredients.

 

There will be catering staff on hand, if you need any additional details.

 

At lunchtime, there will be a separate serving station for people with dietary requirements, which will be staffed throughout the lunch break. If a delegate has any dietary requirements, they should go to this table for lunch instead of the main table. Here, you can get advice on what you can eat from the main table, as well as collect any items that may have been specially prepared for you. All catering staff have had allergen training, but there will be a dedicated ‘allergy champion’ at this table who has had additional training and wears a visible apron.

 

The meat is not halal or kosher as standard, but can be provided on request. Vegetarian options are always available.

 

If a delegate has advised us of a dietary requirement at least 15 days before the event, they will be catered for. If it’s less than that, or we don’t find out until the day, the caterers will do their best to accommodate.

 

The caterers cannot guarantee that any dishes are completely allergen free due to being produced in a kitchen that contains ingredients with allergens.

 

If you have any questions or concerns about dietary requirements, please speak to a member of catering staff.

 

Radisson RED Glasgow

During breakfast, breaks, lunch and dinner, all buffet items will be labelled with a tent card that confirms if it:

 

  • Contains any of the 14 regulated allergens
  • Is gluten free
  • Is suitable for vegetarians or vegans

 

There will also be a menu that provides more information. Unfortunately, this will not include a full list of ingredients.

 

If you have dietary requirements that aren’t listed on the card or menu, please speak to a member of the catering staff or the duty manager, who will be on hand to help you. They can advise on what you can eat from the buffet, as well as provide any items that may have been specially prepared for you.

 

The chicken is halal. Other meat options are not halal or kosher, but vegetarian options are always available.

 

If a delegate has advised us of a dietary requirement at least 15 days before the event, they will be catered for. If it’s less than that, or we don’t find out until the day, the venue will do their best to accommodate.

 

The hotel cannot guarantee that any dishes are completely allergen free due to being produced in a kitchen that contains ingredients with allergens.

We suggest business casual for the conference and smart casual for the evening, but there’s no formal dress codes at this event.

At the SEC Centre, there's a coat rack inside our conference area (room M1) that you can use free of charge. It's unstaffed, so will be at your own risk.

 

If you bring a bag larger than A3 size (30cm x 42cm x 19cm) it will be searched on entry and you may have to pay a fee to store it in a separate cloakroom.

 

If you're staying at the Radisson RED, you can ask reception staff to store luggage for you. There will be coat stands inside each meeting room.

In the interests of public safety, security staff at the SEC Centre may carry out bag and body searches on entry.

Six in total. To get all six points, you need to attend:

  • The member conference in the morning and afternoon (2 points)
  • The CPD event at Highreach Training (3 points)
  • One of the ‘Transforming training with extended reality’ workshops (1 point)

 

Remember to scan all six QR codes on the day to automatically log your CPD points.

There's a spacious seating area within the SEC Centre's Meeting Academy, with plenty of plug sockets for your laptop. So if you need to answer a few emails in between conference sessions, it'll be no problem.

 

At the Radisson RED, there's a 'social table' in reception that has plug sockets for laptops.

Yes, a photographer will capture still images throughout the event. The photos will be used in our marketing and communications, for example to help attract delegates to future events. They will also be shared with delegates as a nice way to remember the day.

 

There will be signage at the event to remind delegates of this.

 

The photographer has been briefed to be unobtrusive and not to capture unflattering photos e.g. people eating. If you have any concerns, please raise it with them directly or speak to a member of the PASMA team.

 

Videographers will record the AMM and conference presentations. If you ask a question or participate in the session in any other way, your image and/or voice will be included in the recording. The videos will be made available for people to watch after the event, helping to make the content accessible to as wide an audience as possible.

There are free ATMs inside the SEC Centre.

Our team took part in a UN sustainable development goals workshop, designed to help us identify ways to ensure our event is planned as sustainably as possible. We've chosen to focus on the following goals this year:

 

  1. Responsible consumption and production: we encourage delegates to bring their own eco-friendly water bottle, have cut out printed paperwork where possible and chosen venues with recycling and green policies in place
  2. Good health and wellbeing: for example, we've shared information on fitness and wellbeing activities and are committed to serving healthy and nutritious food during conference hours
  3. Climate action: we encourage delegates to use sustainable modes of travel, like walking or cycling, and will utilise reusable materials wherever possible 
  4. Quality education: the aim of our conference is to share quality information that our members will in turn go onto share with their customers and delegates

Thanks to the Glasgow Convention Bureau for facilitating this workshop

Anti-harassment

We are committed to providing a respectful, harassment-free experience for everyone attending or working at our events. This means that no one is expected to tolerate unacceptable behaviour from others, including offensive ‘banter’, unwanted sexual attention, personal attacks or verbal abuse. If you have any concerns during the event, please tell a member of our staff.

 

Drink alcohol responsibly

Alcohol is served at our evening events. We expect participants who choose to consume alcohol to do so responsibly, and to know their own limits.

 

Speaking respectfully and inclusively

We expect all speakers to ensure their presentations are inclusive and respectful. Discriminatory language or content - whether related to age, sex, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, religion or belief, or sexual orientation - will not be tolerated. This applies to both direct comments and general observations, images or jokes. Sexual language and imagery is not appropriate. Speakers are asked to consider how their words may be received by a diverse audience. Our aim is to create a welcoming and professional environment for all attendees.

 

Safe working at height

This event is all about working at height safely. Suppliers, staff and delegates are reminded not to work at height unsafely for any reason during this event e.g. standing on chairs or tables – it is an unnecessary risk.

 

There are free hydration stations within the SEC Centre, including one just inside the main entrance.

 

Water dispensers will be available in the conference area all day on Wednesday. On Thursday, there are water dispensers in the Radisson RED reception area.

Justin demonstrates the water filling station

Yes. There are numerous recycling points at the SEC Centre so you can responsibly dispose of cans & plastic bottles, food waste & containers, and paper & cardboard.

Recycling bins at the SEC Centre

No, there are no alarm tests or fire drills planned during our event. If the fire alarm goes off, leave the premises by the nearest fire exit.

 

At the SEC, there will be stewards on hand to help with the evacuation.

 

There, the fire assembly point is located outside the Clydebuilt bar & restaurant, in between the SEC Centre and the Armadillo.

 

At the Radisson RED, the fire assembly point is in the car park behind the hotel, beside the billboard that's on your right-hand side as you leave the building.

Smoking shelters are located on the front plaza and at the West doors of the SEC Centre. There are signs to identify them as smoking shelters. Please do not smoke or vape outwith these designated areas.

We're so excited you can join us! You'll be very welcome here.

 

Be aware that most visitors travelling to the UK need an Electronic Travel Authorisation (ETA) or a visa. 

 

The ETA is being introduced in several stages for different nationalities.

 

It's your responsibility to ensure you have your own correct authorisation to enter the UK.

 

You may find these resources useful: 

 

There’s a 24-hour gym in the Radisson RED Glasgow, which is open for guests. It has state-of-the-art cardio and weights equipment. If you’re looking for something more, the Nuffield Glasgow Central Fitness and Wellbeing Gym is few minutes’ walk away from the hotel – you might be able to get a day pass.

The Clyde Walkway runs along the river, which is right beside the conference venue. It’s a good-quality path that is popular with runners, walkers and cyclists.

 

The path begins near the Riverside Museum and continues for 40 miles, and there are various bridges that criss-cross the water - including one beside the hotel that locals call the 'Squinty Bridge' because it crosses the water at an angle - so it’s easy to plan your own route of whatever distance you prefer. From the hotel, start by heading west to the Riverside Museum or east to Glasgow Green and take it from there. On your way, look out for the Finnieston Crane, La Pasionara, the Tall Ship Glenlee and lots of street art.  

 

Alternatively, head up to Kelvingrove Park to join the Kelvin Walkway, which will take you to the Botanic Gardens and beyond. If you make it all the way to Dawsholm Park, you might even see some highland cows.

 

The nearest parkrun is Elder Park or Victoria Park.

There’s a pool at the Nuffield Glasgow Central Fitness and Wellbeing Gym, which is is few minutes’ walk away from the hotel – you might be able to get a day pass. There’s a public pool at Glasgow Club Scotstoun, which is a few miles from the hotel.

 

Unfortunately, there is no swimming pool at the Radisson RED Glasgow.

If you fancy extending your stay in Glasgow, there are plenty of options for making a weekend of it. You don’t even need to venture far, because the conference takes place in the Scottish Event Campus, which has lots of attractions nearby.

 

In and around the event campus

 

The PASMA members' conference isn't the only big event the SEC Centre is hosting that week. The Tutankhamun immersive exhibition is taking place under the very same roof.

 

Stroll across the Millennium Bridge and you’ll find yourself at the Glasgow Science Centre. Or why not head over to the Riverside Museum, an award-winning transport and technology museum, which has the Tall Ship Glenlee on the same site. It’s just over a mile from the Radisson RED and to get there you’ll pass the colourful Clydeside Expressway Mural Wall. While you’re there – maybe you fancy a quick powerboat ride down the river?

 

On the way back, whisky fans will want to stop at the Clydeside Distillery.

 

Looking for evening entertainment? At the Ovo Hydro, Monster Jam Ramped Up! takes place at the weekend, while Eric Idle performs at the SEC Armadillo. You’re also close to Golf Fang, which has a crazy golf course and cocktail bar.

 

The West End

 

If you want to venture slightly further out, we recommend exploring the West End, where you’ll find attractions like Kelvingrove Art Gallery & Museum, home of Sir Roger the elephant and Salvador Dali’s Christ of St John of the Cross. Try to be there for the daily organ recital, which takes place at 1pm Monday – Saturday and 3pm on Sundays.

 

Nearby, there are parks like Kelvingrove and the Botanic Gardens and plenty of bars, coffee shops and restaurants (try Finnieston, Hyndland Street or Ashton Lane or for traditional Scottish experience try The Ben Nevis or Dram!). For a fun lunchtime activity, have a look at A Play, A Pie and a Pint at Oran Mor.

 

Glasgow City Centre

 

In the City Centre, you’ll find attractions like the Glasgow Central Station tour (book well in advance!), National Piping Centre and city centre mural trail. For shopping, head to Buchanan Street. For whisky, try the Pot Still.

 

On the quirkier side, check out the longest bar in Europe, Charles Rennie Mackintosh’s Willow Tea Rooms, the tallest cinema in the world and local legend the Duke of Wellington, who has been wearing a traffic cone hat for decades.

 

Recommendation: do the Glasgow Central Station tour, have a glass of something fizzy at Champagne Central in the voco Glasgow Central Hotel, then enjoy dinner at Alston Bar & Beef - a whole day out without leaving the railway station!

 

The Southside

 

South of the river you'll find Pollock Country Park, home to a fold of highland cattle as well as the world-class Burrel Collection. Also in the area is the Scottish Football Museum, Charles Rennie Mackintosh-designed House for an Art Lover and the Glasgow Climbing Centre, which is situated in an old church and has a great cafe on the upper level.

 

You could also drop into the Solange Pessoa exhibition at the Tramway, get a birds' eye view of Glasgow from Queen Mary's Seat in Cathkin Braes Country Park or find somewhere on Pollockshaws Road for brunch.

 

East End

 

At the weekend, visit the Barras Market - a unique Glasgow institution that's been on the go for over a century. There are antiques, bargains and banter galore, as well as trendy street food - including TikTok favourites Ho Lee Fook and the Crumbleologist.

 

You could also check out the Sharmanka Kinetic Theatre, take a stroll round Glasgow Green and stop for a pint at WEST Brewery or pop into Coia's Cafe for a meal.

 

Recommendation: a nice afternoon could involve a visit to Glasgow Cathedral, a walk round the atmospheric Necropolis and then, for a special occasion, dinner at nearby Celentano's

 

Across the city

 

A few tips:

  • Glasgow is celebrating its 850th anniversary this year, so have a look at the event listings for that
  • Doors Open Day takes place the weekend after our conference, giving visitors a peek inside buildings and spaces that are normally closed to the public
  • Check theatre and music listings – there’s always lots going on!
  • The Visit Glasgow website lists lots of things to do
  • What else is on? Check out event listings for the days around our conference

 

Remember, our conference delegates are entitled to a great value Conference Rover ticket, which lets you travel around the city centre of Glasgow by rail for five days for just £5. Simply show your PASMA booking confirmation email at the station.

 

Glasgow also has a subway service.

 

Further afield

 

From Glasgow, you can get to Loch Lomond & the Trossachs National Park in less than an hour. Some suggestions for your itinerary, all on the banks of the loch:

  • Climb Conic Hill for gorgeous views over the water, then enjoy a well-deserved meal at the Oak Tree Inn in Balmaha
  • Pop over to Inchmurrin Island for lovely walks, quiet beaches and delicious food – the restaurant owners will pick you up from the mainland in their boat
  • Visit the picturesque conservation village of Luss, where Scottish soap ‘Take the High Road’ was filmed in the 80s and 90s
  • Enjoy some luxury at the five-star Cameron House – a round of golf, a relaxing spa day, jet skiing or just chilling out, it’s up to you

Accommodation

At the Radisson RED, check in is from 15:00 and check out is by 12:00.

If you’ve booked via PASMA, yes.

If you booked both nights via PASMA, you won’t have to change rooms. If you booked separately, just let the reception staff know at check in time and you shouldn’t have to change rooms.

The hotel will have your name, so just give that to the reception team when you arrive. If they have any difficulty finding you, let them know you’re on the PASMA rooming list. You don’t need to show them a booking confirmation.